Career opportunity

Reception & Administration Assistant – Geelong 

  • Full time position, working Monday to Friday, located in Geelong
  • Join a supportive and welcoming culture
  • Be a welcoming face at Coulter Legal

Who we are

As one of the largest regionally based law firms in Victoria, we are the leading law firm with a difference; we care about our people, our clients, and our community.

As leaders in implementing innovative legal processes and practices, our focus is on continuing to develop leading legal solutions to support our people and our clients.

Our people are the key to our success and our reputation is built on the contributions of everyone in our team. Recruiting the right people keeps our business growing and thriving.

About the role

We are looking for a professional and highly motivated Reception & Administration Assistant to work full time, Monday to Friday supporting our Geelong office.

This role will be responsible for reception duties at the front desk of our Geelong office on a daily basis, as well as providing general office administration support across our Executives Services teams including HR, Marketing, IT and Finance.

Each day will look a little different. You may be answering client calls on reception in the morning, and then assisting the Finance team with the creation of various reports in the afternoon. You may be helping to welcome a new employee the next day, and then scheduling various professional development training sessions for the lawyers across the firm. This role is varied and will require you to be flexible and have a demonstrated ability to move smoothly from one task to another.

You will need to pitch in and help with a wide variety of administrative tasks, so your commitment and willingness to help are crucial skills in this role.

The ideal candidate will have previous experience in office administration or customer service in a professional services environment.

You will deliver:

  • Excellent client focused service at all times
  • A demonstrated ability to move from one task to another, quickly and efficiently
  • Consistent accuracy and attention to detail
  • Willingness to provide help and support across the firm

You will bring:

  • Proficient computer skills including Microsoft Word, Excel and Outlook.
  • Ability to adapt to a variable and changing routine
  • Proven ability to work well within a team
  • Positive, proactive, and flexible attitude

Why join us?

With a focus on high performance and our community, and an engaged culture, we are proud of our people and our history. Our values are important to us, and we look for like-minded people to continue to bring those values to life as part of the way we work.

You will join a strong and supportive team, where you can continue to develop your skills and experience.

Some of our benefits include:

  • Generous parental leave program
  • Health and wellbeing initiatives
  • Access to volunteering opportunities to give back to your own community
  • Purchase leave program
  • A genuinely supportive and welcoming culture

How to apply

For a confidential discussion, please contact Amelia Pilcher, HR Consultant on 03 5273 5243.

To submit your application, please click complete the form on this page.

Coulter Legal values diversity, enables access and promotes inclusion.

Apply now